Arkeyvata logo
Arkeyvata logo

ARKEYVATA, your digital minute book in Portugal

Draft, manage, sign and file your minutes with Ata na Hora

Safety and confidentiality

All personal related information, as well as the minutes, are protected by an access control layer which guarantees that it cannot be appropriately accessed through hacking techniques such as SQL Injection or similar. The contents of your minutes is 100% confidential.

Multisignature

Ata na Hora allows different types of signatures depending on the purchased plan.

  • Manual
  • By means of a Digital Certificate issued by an established body*
  • Sending of a signature code (OTP - One Time Password) to the signatory's mobile phone
*Recognised by the GNS (Gabinete Nacional de Segurança– National Safety Office) in the TSL (Trusted-Service Status List)

Speed and efficiency

One of Ata na Hora's great advantages is its flexibility in document management, 365/24, no installation required

Fewer costs

With Ata na Hora you will save drafting and managing your minutes

Collaborative

Ata na Hora allows online collaboration among entities, their lawyers, accountants and auditors

Intuitive

With Ata na Hora you practically don't need information to manage documents

Variety of templates

With Ata na Hora you have a variety of editable templates at hand for the different governing bodies

No loyalty periods

With Ata na Hora you can cancel the service at any time.

Arkeyvata logo

Safety and confidentiality

All personal related information, as well as the minutes, are protected by an access control layer which guarantees that it cannot be appropriately accessed through hacking techniques such as SQL Injection or similar. The contents of your minutes is 100% confidential.

Multiplatform

You can access your digital minute book with a PC, tablet or smartphone.
(use of the electronic certificate is limited, for the moment, to PC and tablet)

Arkeyvata logo

Multisignature

Ata na Hora allows different types of signatures depending on the purchased plan.

  • Manual
  • By means of a Digital Certificate issued by an established body*
  • Sending of a signature code (OTP - One Time Password) to the signatory's mobile phone
*Recognised by the GNS (Gabinete Nacional de Segurança– National Safety Office) in the TSL (Trusted-Service Status List)

ONLINE SOFTWARE FOR THE MANAGEMENT OF MINUTES IN PORTUGAL

Plans and pricing

Plans and pricing

Lite

Manual signature

From

2,00€/month

ANNUAL PAYMENT

  • Platform in English, Spanish and Portuguese.
  • Customizable minutes templates
  • Customizable minutes templates
  • Drafting of minutes online
  • File and access minutes online
  • Notification system
  • Minute blocking system
  • Manage user permissions
  • Manual signature *
  • Time Stamp
  • Certified signature
  • Unlimited users
  • 1 Book

Standard

Online electronic signature

From

4,00€/month

ANNUAL PAYMENT

  • Platform in English, Spanish and Portuguese.
  • Customizable minutes templates
  • Customizable minutes templates
  • Drafting of minutes online
  • File and access minutes online
  • Notification system
  • Minute blocking system
  • Manage user permissions
  • Online electronic signature *
  • Time Stamp **
  • Certified signature
  • 1 user
  • 1 Book

Premium

Online electronic signature

From

6,50€/month

ANNUAL PAYMENT

  • Platform in English, Spanish and Portuguese.
  • Customizable minutes templates
  • Customizable minutes templates
  • Drafting of minutes online
  • File and access minutes online
  • Notification system
  • Minute blocking system
  • Manage user permissions
  • Online electronic signature *
  • Time Stamp **
  • Certified signature
  • 5 users
  • 1 Book

Professional

Online electronic signature

From

10,90€/month

ANNUAL PAYMENT

  • Platform in English, Spanish and Portuguese.
  • Customizable minutes templates
  • Customizable minutes templates
  • Drafting of minutes online
  • File and access minutes online
  • Notification system
  • Minute blocking system
  • Manage user permissions
  • Online electronic signature *
  • Time Stamp **
  • Certified signature
  • Unlimited users
  • 1 Book

Total Pass

Online electronic signature

From

13,90€/month

ANNUAL PAYMENT

  • Platform in English, Spanish and Portuguese.
  • Customizable minutes templates
  • Customizable minutes templates
  • Drafting of minutes online
  • File and access minutes online
  • Notification system
  • Minute blocking system
  • Manage user permissions
  • Online electronic signature *
  • Time Stamp **
  • Certified signature
  • Unlimited users
  • 3 Books

* Chosen signature method must be kept through the plan lifetime.

** For digital signatures inserted in the PDFs, the system LTV (Long Term

Validation) will be applied during the legally established period.

All prices shown are VAT excluded.

The Lite, Standard, Premium and Professional plans allow the management of minutes book of entities with one social body: General Meeting.

The Total Pass plan is designed for, among others, public limited companies, associations, foundations, and cooperatives, allowing 3 minute books for all social bodies: General Meeting, Board of Directors and Audit Committee.

You can upgrade your plan at any time except when purchasing the Lite, Professional and Total Pass plans.

Frequently asked questions

In this section you will find answers to frequently asked questions

Which entities may benefit from Ata na Hora?

Commercial companies, civil partnerships, associations, foundations, cooperatives and homeowners' associations, among others.

Which are the benefits of drafting minutes with "Ata na Hora"?

It allows drafting of as many minutes as necessary through a simple and intuitive procedure.

You can use the templates for each governing body or draft them from scratch.

Eliminates travelling and reduces the cost to ship documents.

¿Can I sign the minutes manually?

Yes. Only Lite plan allows the manual signature.

Which are the benefits of managing minutes with "Ata na Hora"?

Signatories are notified when the minute is ready for signing. In the Standard, Premium, Professional and Total Pass plans it also sends a notification each time a signatory has incorporated a signature

Passwords can be assigned to third parties such as lawyers, accountants and auditors.

In which languages is the platform available in?

The platform is available in English, Spanish and Portuguese

Which are the benefits of filing minutes with "Ata na Hora?"

Physical security:keep minutes on-line with permanent access to them, without having to worry about physical destruction or loss of the document.

Legal security: when all signatures have been incorporated the minute is blocked and cannot be amended. (Only with Stand-ard, Premium, Professional and Total Pass plans).

Technological security: the minute book manager decides which third parties, if any, can access the minutes. (Only with Standard, Premium, Professional and Total Pass plans).

How can I active the qualifying signature service of my Citizen Card?

If you have a Citizen Card you must follow the instructions in: https://www.autenticacao.gov.pt/

What other advantages does it have?

A qualified electronic signature presumes the following:

a) The person that signs with a qualified electronic signature is its holder or represents, with sufficient powers, the legal person that holds the qualified electronic signature;

b) The qualified electronic signature was used with the intent to sign the electronic document.

c) The electronic document was not altered in any way since it was signed with the qualified electronic signature.

What is a simple electronic signature?

The simple electronic signature is data in electronic form which is attached to or logically associated with other data in electronic form and which is used by the signatory to sign.

What is an advanced electronic signature?

An electronic signature issued by a certifying body, which fulfills the following requirements:

  • It is uniquely linked to the signatory;
  • It is capable of identifying the signatory;
  • It is created using electronic signature creation data that the signatory can, with a high level of confidence, use under his sole control;
  • It is linked to the data signed therewith in such a way that any subsequent change in the data is detectable.

What is a qualified electronic signature?

Pursuant to Portuguese legislation (Law-Decree n.º 290-D/99, of August 2, amended by Law-Decree n.º 62/2003, of April 3), "the signing of an electronic document with a qualified electronic signature is the equivalent to a hand-made signature in a written document on paper".
If you would like to attribute legal evidential value to the minute you should sign it with a digital certificate with a qualified signature issued by a recognised entity in Portugal.
A qualified electronic signature presumes the following:

  • The person that signs with a qualified electronic signature is its holder or represents, with sufficient powers, the legal person that holds the qualified electronic signature;
  • The qualified electronic signature was used with the intent to sign the electronic document;
  • The electronic document was not altered in any way since it was signed with the qualified electronic signature, adding legal evidential value.

I'm a foreigner. Can I sign the minutes digitally?

Yes. Regardless of being a Portuguese national or not, you can sign minutes with a Digital Certificate issued by a recognised entity and/or through OTP (One Time Password).